Safe Hostel & Safe Haven

Hostel Safety and Security

Safe Hostel

Making safety a way of life in our hostel

Deep Cleaning & Sanitization
  • Hostel premises to be deep cleaned & sanitized prior to the arrival of students
  • Fogging of outer areas will be done every week
  • Rooms, common rooms, mess and corridors will be sanitized
  • Washrooms will be sanitized two times on a daily basis
  • Cook house will be sanitized daily. Proper washing of raw vegetables/ fruits as per the protocol
  • Sanitizers will be kept at central places
  • Availability of hygienic laundry
Hostel Access Control
  • Hostel premises to be limited for hostlers and hostel staff
  • No visitors to be allowed
  • Parents/Family restricted visits and no contact meetings
  • E-check in & E-attendance
  • Submission of self-declaration form online
  • Aarogya Setu and tracking will be compulsory
Social Distancing in Hostels
  • No contact games
  • Distant seating arrangement in study rooms and common rooms
  • No touch/use of personal items of others
  • Regular handwashing with soap
  • Sanitization of laptops frequently
  • Separators between beds
  • Use of masks in rooms.
Mess/Cafeteria Protocols
  • Meals in shifts
  • Reconfiguration of seats to maintain distance
  • Increased serving points to avoid crowding
  • Increased ventilation at all places
  • Cleaning of raw materials (vegetables, fruits, milk packets etc.) as per medical advice
  • Proper storage of rations & strict implementation of 3 days no use protocol
  • PPE kits for cooks & food handlers
  • No outside food permitted
Hostel Medical Protocol & Assistance
  • Submission of self-declaration form
  • Reporting of COVID symptoms to medical assistant/ doctor/ hostel warden/ hostel manager
  • Preparation to self-isolate / quarantine on doctor’s advice
  • Mild / severe cases will be advised for quarantine / hospital admission
  • 24/7 availability of residential doctor and medical assistant
  • In-house ambulance support with full COVID protocol
  • Tele-medical specialist consultation on chargeable basis
  • In-house psychologist consultation with UPES Care 24/7 service
  • Compulsory health insurance
  • Tie-up with private hospitals
  • Thermal screening of all students & hostel staff
  • Daily visual health check-ups
  • In/out sanitization process
  • Luggage sanitization
  • Use of mask
  • Updation of individual medical record

Safe Haven

Step in a safe haven. Step onto our campus.

Procedure at Main Gate, Rear Gate & Hostels
  • There will be thermal screening at the entrance while maintaining social distancing. Anyone with suspected symptoms will be denied entry
  • Security guards will wear Personal Protection Equipment (PPE)
  • There will be sanitization of entrants as well as vehicles
  • Entry will be allowed only with masks
  • Self-declaration form must be filled online, at least one day prior to attending the campus
  • There will be restricted entry of visitors
  • Multiple entry and exit points to avoid congestions
Medical and Health Facilities
  • Minimum contact with patients with the introduction of telemedicine and online specialist consultation
  • As part of campus services, we have tie-ups with diagnostics and path labs such as Dr. Lal PathLabs Limited and Max
  • Sanitization of infirmaries and ambulances
  • Any suspected cases to be send home/hospitals/clinic as per the protocol
  • A set-up of isolation ward in both campuses' hostels
  • List of all employees above 60 years & with medical conditions will be prepared
  • Availability of PPE kits for doctors & medical staff
  • Daily medical check-up of the medical staff
  • Restricted visits to the infirmary
  • Provision of medicine on demand
  • Clear process on dealing with all COVID cases (day scholars & hostelers)
  • Psychologist consultation will be provided for supporting the emotional well-being under the UPES Care 24x7 service
Employee Protocols
  • Every employee is directed to sign the required COVID self-declaration online prior to resuming work
  • Employees will work from their desk and avoid going to other’s desks as far as possible
  • Discussions/interactions to be held through intercom/desk telephone/ VC/conference calls/ other modes to ensure social distancing
  • Meetings to continue through virtual modes wherever the attendees are more than 4-5 in number
  • All employees will strictly maintain social distancing of at least 2 meters during duty hours
  • Markings in the queues/ office seating areas to ensure safe social distancing
  • Entry of visitors to be restricted
  • Physical joining of new recruits to be avoided for at least 15 days from resumption and e-joining/e-onboarding to be implemented
  • Avoidance of hard copy wherever possible. Soft copy correspondences/approvals are to be encouraged
Mess/Cafeteria Protocols
  • Meals in shifts
  • Reconfigured seating to maintain social distancing
  • Increase in number of serving points
  • Increased ventilation at all places
  • Allowance of breakfast and dinner in faculty lounges
  • Cleaning of raw materials (vegetables, fruits, milk packets etc.) as per medical advice
  • Proper storage of rations and strict implementation of 3 days no use protocol
  • PPE kits for cooks & food handlers
  • No outside food permitted